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Choctaw Amateur Radio Club - K5CAR


Choctaw Amateur Radio Club

Choctaw, Oklahoma

Constitution and By-Laws

We, the undersigned, wishing to secure for ourselves the pleasures and benefits of an association of persons commonly interested in Amateur Radio, constitute ourselves the Choctaw Amateur Radio Club and enact this constitution as our governing law. It shall be our purpose to further the exchange of information and cooperation between members, to promote radio knowledge, fraternalism, and individual operating efficiency, and to so conduct club programs and activities as to advance the general interest and welfare of Amateur Radio in the community.
Membership: Article I
All persons interested in Amateur Radio communications shall be eligible for membership. Membership shall be by application and election upon such terms as the club shall provide in its By-Laws.
Officers: Article II
Sec. 1 – The officers of this club shall be: President, Vice-President, Secretary, and Treasurer.
Sec. 2 – The officers of this club shall be elected for a term of one year by ballot of the members present, provided there be a quorum at the annual meeting.
Sec. 3 – Vacancies occurring between elections must be filled by special elections at the first regular meeting following the withdrawal or resignation.
Sec. 4 – Officers may be removed by a three-fourths vote of the membership.
Duties of Officers: Article III
Sec. 1 – The President shall preside at all meetings of this club and conduct them according to the rules adopted. He/she shall enforce due observances of this Constitution and By-Laws, decide all questions of order, sign all official documents adopted by the club, and perform all other duties pertaining to the office of President.

Sec. 2 – The Vice-President shall assume all the duties of the President in his/her absence. In addition, he/she shall organize club activities, plan and recommend contests for operating benefits, and advance club interest and activity as approved by the club. He/she shall maintain close liaison with the section Emergency Coordinator to further club participation in the Amateur Radio Public Service Corps.

Sec. 3 – The Secretary shall keep a record of the proceedings of all meetings, keep a roll of the members, submit membership applications, carry on all correspondence, read communications at each meeting, and mail written meeting notices to each member. At the expiration of his/her term, he/she shall turn over all items belonging to the club to his/her successor.
Sec. 4 – The Treasurer shall receive and receipt for all monies paid to the club, keep an accurate account of all monies received and expended, pay no bills without proper authorization (by the club or its officers constituting a business committee). At the end of each quarter, he/she shall submit an itemized statement of disbursements and receipts. At the end of his/her term, he/she shall turn over everything in his/her possession belonging to the club to his/her successor.
Meetings: Article IV
The By-Laws shall provide for regular and special meetings. At meetings, a minimum of two club officers and two other members shall constitute a quorum for the transaction of business.
Dues: Article V
The club, by majority vote of those present at any regular meeting, may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the organization. Non-payment of such dues or assessments shall be cause for expulsion from the club within the discretion of the membership.
Membership Assistance: Article VI
The club, through designated Interference, Public Relations, and Operating Committees will provide technical advice to members concerning equipment design and operation to assist in frequency observance, clean signals, uniform practice, and absence of spurious radiations from club member stations. The club shall also maintain a program to foster and guide public relations.
Amendments: Article VII
This Constitution or the By-Laws may be amended by a two-thirds vote of the total membership. Proposals for amendments shall be submitted in writing at a regular meeting and shall be voted on at the next following regular meeting, provided all members have been notified by mail of the intent to amend the Constitution and/or By-Laws at said meeting. A ballot will be attached to the proposed amendment to provide a vote from members whose employment prevents their attendance at the regular meeting. The completed ballot must be received by the club secretary prior to the meeting at which the vote is scheduled.
Robert’s Rules shall govern proceedings.
1. Secretary. It shall be the duty of the Secretary to keep the Constitution and By-Laws of the club and have the same with him/her at every meeting. He/she shall note all amendments, changes, and additions on the Constitution and shall permit it to be consulted by members upon request.
2. Membership. Full Membership is open to licensed amateurs. Associate Membership is open to those actively engaged in a class leading to an Amateur Radio license and all other interested persons. Full Membership includes all club privileges, as well as rights to hold a club office and vote for club officers. Associate Membership includes all club privileges except for the right to hold office and vote for club officers. Applications for membership shall be submitted at regular meetings.

3. Meetings. Regular meetings shall be held on the third Monday of each calendar month. Special meetings may be called by the President upon the written request of any five (5) club members. Notices shall be sent to members concerning special meetings and the business to be transacted. Only such business as designated shall be transacted. Such notices shall be sent so that they arrive not less than twenty-four (24) hours before the meeting.
4. Dues. A regular annual assessment of twenty dollars ($20) per person/per year effective October 1 of each year and/or subsequent joining is hereby assessed in accordance with the provisions of Article V of the Constitution for the purpose of providing funds for expenses. Membership dues are due upon joining the club. Dues will be prorated during the first three (3) quarters of the year. Members joining between 1 July and 30 September must remit a full year’s annual dues that will be good through 30 September of the following year.
5. Interference Committee. This committee shall consist of five members (appointed by the club president). The committee shall direct investigation, invite proper inquiries, establish technical facts and testimony, and report its results to the club.

The above Constitution and By-Laws of the Choctaw Amateur Radio Club have been reviewed and deemed current as of 17 November 2008.

(Original signed)               (Original signed)
Dave Downing WD5G      Bill Wilburn N5NUK
President                           Secretary